Care & Community, Event in Review Part 1

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It was another great event, with our community leaders coming together to learn about serving our communities (local and abroad) better.  We are quickly outgrowing our space, and the Lord has provided a new location for us.  The site and RSVP pages for all of our future events will be updated as soon as we know our exact move date.

Some highlights from our Care & Community Event:

Convoy of Hope’s Convoy:Women division sent us this amazing Empowering Women Party Kit for our women to preview.  This kit will help you put together a great event that raises funds for women in their at risk/trafficking rescue programs across the globe.  Additionally, they sent each Women’s Ministry Leader in attendance a great gift bag with information about Convoy:Women and Tumbler.    THANK YOU DOREE WITH CONVOY WOMEN! 

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We also had the opportunity to share with the leaders a ministry called “HOPE Mommies”, which is a two part ministry.  If you know of someone who has suffered the loss of a infant, during pregnancy or after, then you know how difficult it can be to work through that loss.  Churches can charter a HOPE Mommies Group and create a support network for the women in their church and community who have gone through this loss, and need a community who understands their pain.

You can also order a HOPE BOX (pictured below) to be sent to a woman in your church or community that has suffered a loss, or as a Women’s Ministry host a Hope Box Gathering where you can pack up multiple boxes and then take them to your local Hospital or Doctors Office where they can be distributed to grieving mothers. 

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All of our Women’s Ministry Leaders received the following in their gift bag, thanks to the ministries that support our work, and sent us information to share with the leaders. 

jan17wmcfguthriecrosswayCrossway Publishers donated sample chapters of “What Grieving People Wish You Knew” by Nancy Guthrie, and two full copies for us to give away.  Harvest House Publishers donated thirty copies of Women Counseling Women for our leaders to add to their Women’s Ministry Resource Libraries!  Do you have one?  Look for an upcoming post on suggestions on how to start your own!

SonGear sent beautiful necklaces, bracelets, and scarves (not pictured) for our leaders, as well as these awesome Overcomer Stickers.  New customers get 10% off their first order when they register.  Great site for event favors, speaker gifts, or personal shopping.

We also provided information on local ministries that our leaders could bring their Women’s Ministries alongside for serving in various ways.    This included information on on starting their own MOPS Group, Hope Mommies Group, Foster Parenting and Ministries that serve Foster Kids, Parents, Volunteers (4Kids Treasure Coast, Place of Hope Treasure Coast).

If you have not heard, the Museum of the Bible in Washington D.C. opens this fall, and would make a fun Women’s Ministry trip.  We also included information on Christian Leaders Institute which has a developing Women’s Ministry Certification program.

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Finally, we included information from our two guest speakers.  Sue Chess of Carenet (Treasure Coast) shared with our leaders about our local pregnancy crisis center and how they serve the women in our community.  Sue also shared a bit about their teen program, Protect the Heart, and then turned the topic over to her guest Pam who leads their Post Abortive Care program.   Not only were the leaders given information on the organization itself, but also a list of suggested ways they could serve and support this ministry.

We also had guest speaker Curtis Wilson, of One Child Matters.  Curtis shared with the leaders the One Child Matters vision and process for reaching kids in communities around the globe.  From child sponsorship, to mission trips to meet your sponsored child, One Child Matters has a unique program that focuses greatly on connections between the church and the community they serve.  We are looking forward to planning a Women’s Ministry Leader Mission Trip in the future.

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Part 2 of this event review will publish on Monday, Jan 16.

Women’s Ministry Road Trip

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Women’s Ministry Road Trip by Gena McCown, Co-Founder

The kids at our churches gather for a weeklong VBS, or go off to a fun camp during summer breaks.  Our youth groups go on missions trips, off to camps, and weekend Christian concerts held by big amusement parks.  Dare I ask… what about us?

Yes, there are a lot of great Women’s Conferences that we can shuttle off to.  We may have a two hour luncheon every other month too.  But, have you ever gotten in the car with a group of women from your church and taken off on an adventure?  On a non structured, registration not required, sleep in until 10am if you like… full of fun, food, and fellowship… adventure?  Or, have you ever considered taking your Women’s Ministry on a women only mission trip to minister to women rescued from the sex trafficking industry?

Why not?

Rent a cottage on the beach or in the mountains for a weeklong retreat with your women’s small group.

Have a sleepover when the men are away camping or hunting, and have a great time bonding with the leaders from your Women’s Ministry team.

This fall, rent a bus, take off to Washington D.C. and check out the new Museum of the Bible .  Then, go sight seeing or visit museums.  Eat good food.  Shop. Laugh.

Plan a Women’s Ministry trip to the next Acquire the Fire, Night of Joy, or Hillsong Concert.

Organize a mission trip for the Women’s Ministry, either within the US or outside.

Buy group tickets to a Food Festival or even a local carnival/fair and eat funnel cake and get stuck at the top of the Ferris Wheel together.

The women we are serving are not targets or projects, but real women who desire to laugh until their sides hurt.  They want to have memories to put in their scrapbooks, ticket stubs to collect, and moments to look forward to on their calendars where they can simply enjoy life with their sisters.

Do you have any fun or out of the box ideas that were successful in your Women’s Ministry?  We’d love to hear about these ideas!  Comment here, or consider writing a piece for our site on your event and how you coordinated it.

Ministry Spotlight: MOPS International

 

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This month, across the country and in many parts of the word, mothers of presechoolers are gathering at local churches for fellowship, support, encouragement, resources, and relationships.  An exciting facet is that Jesus is always invited too.

When my husband and I relocated to a new city, over an hour away, we didn’t know a single person here.  At that time we had an 8 year old and a 4 year old… however within just a few months I found out our third was on the way.  We were still trying to find a church home, our neighborhood didn’t have any other families with young children, and I was so very alone.   My first thoughts were:  “I need to find a MOPS group”.

I was already familiar with MOPS from my previous city and I knew that finding a local group would be a great way for me to meet people in my community that were in the same stage of life.  I also knew that MOPS groups were made up of women from various churches, which gave me an opportunity to be a part of a group while we were still searching for our home church.  For me, MOPS was a way to plug into community.

Over the last 17 years, I have watched women come to MOPS for many reasons.  What I also saw was how much MOPS became an avenue that led women and their families into the church.  MOPS Moms would sign their kids up for VBS.  The next year they were signing up as VBS volunteers.  They would trickle into family or kids events at the church, and then you would begin to see them at church on Sunday mornings.

There were some moms who ended up staying in our MOPS group, but their families would attend a church closer to their home.  Some would even start MOPS groups in their new church home.  MOPS is a blessing to both the mothers who are served and the churches in which they become part of the community.

Many communities, like our own, have MOPS groups with waiting lists because they’ve reached maximum capacity.  MOPS is one of those ministries, that in my opinion, you simply can’t have enough of.  Staring a MOPS group is an easy process that begins with the desire to serve our mothers with preschool aged children.

If you are interested in starting up a MOPS group in your church and community, visit their website or speak with another local MOPS leader.

 

 

Prayer & Worship, Training Event Recap

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The Women’s Ministry Council had another great training event on the value and importance of integrating Prayer and Worship into your Women’s Ministry Programs.

We would like to thank P&R Publishing for their donation of Susan Hunt’s Prayers of the Bible Study and Leader Guide, for each woman in attendance.  Additional thanks to The Good Book Company, who donated copies of 5 Things to Pray for Your Church.  Table Talk Magazine (from Lingonier Ministries) also donated copies of their back issue on Worship MattersMoody Publishing provided our women with sample chapters from two newly released studies I am Found and An Unexplainable LifeCrossway sent our women sample chapters from their book Praying Together .   Talk about a great group of resources for our leaders and their teams!

If your Women’s Ministry is looking to partner up with some ministries, for the first time at a council meeting we highlighted two ministries that are doing great things in the world!  The first is The Freedom Challenge, which works to free women and children from sex trafficking, sex slave industry.  If you have women in your ministry who love physical challenges and have a heart for these women, be sure to look into this great ministry.    However, if your women have a heart for children in impoverished nations… One Child Matters is a ministry  that opens up the doors to sponsor children, have missions trips to their development centers, and impacts the communities abroad as well as in our church.    Both of these ministries were featured in our July and August Ministry Spotlight articles.

Now for the meeting recap, in case you missed it….

Worship Matters

Our first speaker, Sheila Thompson, addressed the importance of including Worship as an intentional part of our Women’s Ministry events.  While worship can be defined in various ways, Sheila (who has a music background and credentials) talked specifically about the musical forms of worship.  Highlighting scriptures that reference of song and musical instruments as worship, Sheila was able to provide us with the biblical foundations of this style of worship.  However, Sheila dug deeper and covered the physical, mental, and health benefits of singing.  The Lord is so good to give us an act of worship that helps us in not only spiritual ways… but our bodies and minds.

Sheila shared how in the scriptures (and it is referenced over 63 times) that music is a posture of worship to the Lord, a weapon in battle, invites the power of the Lord into our lives as we praise, and that the Lord even sings over us (Zephaniah 3:17).  We discovered how many of our worship songs are rooted and sometimes directly quoted from the scriptures to provide us strength, encouragement, hope, and trust in the Lord … as well as, songs of praise and thanksgiving.

In our Women’s Ministry events, Sheila pointed out that by starting out our events with a few praise songs… we are setting the tone for the event.  Women are able to surrender and let go of all the junk they came in with.  They are preparing their hearts and minds to receive the word the Lord has for them.  They are in a better mood going out than they were coming in.  These songs stick with us as we move through the day, and we find ourselves returning to them.  Additionally, there are times where despite the troubles and the trials we are going through, we can choose to sing in victory!

Integrating worship into your Women’s Ministry program can start with simple steps… such as including Worship songs as part of your Women’s Brunch or even at the beginning of your small group sessions with a song or two.  One of our council women spoke up and shared how they conclude their meetings with a song, so the women leave on a note of praise & hope.  As a Women’s Ministry Leader, you can take this even a step further by planning Christian Concerts into your calendar by either attending local concert events OR by hosting a night of Worship at your own church.

Praying Matters

Our second speaker, Gena McCown, addressed the importance of having a posture of prayer and fostering a solid prayer life among the women in our churches.  Gena began by pointing out the relationship between singing and praying.  As we look to the Psalms and other areas of scriptures we see many prayers were lifted up by the body in the form of song.  There are numerous references in the scriptures about our call to prayer, why we pray, what we pray for, and how we are to pray. 

The call to pray is marked as something we are to do continuously, without ceasing.  Prayer is not an occasional thing we do when we need something from God, but a regular habit.  As ministry leaders we model this posture of prayer for the women in our churches, but we are also put into a position to teach people how to pray.  Some are gifted by the Holy Spirit with the gift of prayer, others need to be helped along the way.  Even the disciples asked Jesus, “How do we pray?”.

The scriptures tell us that men ought always to pray (Luke 18:1) with thanksgiving (Colossians 4:2), without fear or doubting (1 Timothy 2:8) and calling on Him in truth (Psalm 145:18).    We pray to seek Him, in our distress, to seek provision, for healing, in confession, seeking forgiveness, and in thanksgiving and praise.  It is part of our daily habit, without ceasing (Luke 6:12, Colossians 4:2, 1 Thessalonians 5:17).

How do we pray?  We can use the scriptures, such as The Lord’s Prayer or the Psalms.  We can allow the scriptures to inspire our personal prayers, use our own words voiced outloud or written down, and we pray even when we can’t find the words.  Romans 8:26 reminds us that through the Holy Spirit the Lord hears our groaning.  We are praying in our lengthy conversation with the Lord, or when we simply cry out “Oh, God!”.

As leaders we model prayer when we use it at the start, ending, or even in the midst of our events and small group studies.  We model it when we stop what we are doing to pray for someone on the spot vs. telling them we will pray for them later and adding it to our list.  We pray and share those prayers within notes of encouragements, a quick text that says the Lord put you on my heart today and I wanted you to know I was praying for you, and when we specifically ask people how we can pray for them. 

We foster prayer life among our women, when they hear our prayers.  When we start off our leadership meetings praying for the church leaders and our communities.  We set the example, but we also teach.  Include a small group on how to pray, or invite one of your prayer warrior women to lead a prayer ministry in your church.  Have a workshop series on different prayer methods and habits, invite a speaker for your next brunch that will guide your women to a posture of prayer.    As it becomes a more common practice in your Women’s Ministry leadership team, it will spread to the women in the church, and into our communities.

We must also be willing to share our testimony on prayers, so that women not only understand how we pray… but how the Lord responds to those prayers.  We share our answered prayers, praising God.  We share our unanswered prayers, trusting God.  We share the prayers that were not answered how we expected or hoped, acknowledging His ways being better than our own. 

Finally, it is important to create an environment of trust and authenticity among the women.  As we share our prayer requests, they begin to see that we as leaders have struggles to.  We have unanswered prayers, we seek His will and favor, we pray without ceasing for our prodigals to return… our husbands to find Jesus… our addictions to be healed… and our good news too!  In our vulnerability, they will find authenticity… and then our anonymous prayer requests will begin to disappear and a community of sisters walking in faith, praying for one another will begin to form.

A Heart of Worship

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We are excited this weekend to have a new speaker at one of events.  Sheila Thomas is going to be sharing with our local leaders about the importance of having worship as part of our Women’s Ministry events.

Do you put much thought, as a Women’s Ministry Leader about incorporating worship into your events?  Whether you are choosing a formal worship event, that is all about singing songs of praise and thanksgiving, or having a few minutes dedicated to opening an event in worship… here are a few quick thoughts to consider.

Events tend to be a place where we feel very comfortable inviting guests.  These guests may not be familiar with old hymnals, your church’s go-to song list, or even what is being played on local Christian stations.  Therefore:

  • Look for songs that are easy and do not have complex melodies that are hard to follow.
  • Select songs that use more common vocab words vs. “Christianese”, so that our guests understand what it is they are singing.
  • Print out the lyrics or have the lyrics displayed on a projection screen for those who are unfamiliar, never assume people have memorized the lyrics to a common song or can follow along.
  • Even though women do tend to naturally sing at a higher octave than men, consider the untrained voice may have difficulty with high notes and use them sparingly.
  • Consider the theme of your event, the emotion you want to evoke from the women, and select songs that fit the theme or desired response well.
  • Don’t be afraid to bring in a male worship leader for a women’s event.
  • If your church worship team is taxed for time already, consider using someone from the body who has this gift but can’t commit to the regular schedule of the worship team.  There may also be someone from your youth group that could lead worship.
  • Contact local Christian Colleges with music programs for potential worship leaders.   Many of these colleges require volunteer hours of their students, and leading worship may count.  This is a win for the student, to gain more hours.  It’s a win for the ministry too, as it helps offset budget concerns.  Make sure to ask the college if you are allowed to compensate the student for travel time/expenses or give a monetary thank you gift even though they are volunteering.
  • Consider balance in the planning stages regarding how much time you want to allot for worship songs, where in the course of the program do you want to utilize them (beginning, throughout, ending).

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Many thanks to Ligonier Ministries and their magazine “Table Talk“, for gifting the women in attendance this weekend a copy of their back issue Worship Matters“.  It is a great addition to our speakers thoughts on why we need to incorporate worship in to our programs.  It’s a valuable resource on a beautiful topic.

Small Group Series – Q & A

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By Gena McCown, Co-Founder Women’s Ministry Council

We’ve come to the end of our series, however this series couldn’t possibly answer or address every question or need on the subject.  We are going to close this series by answering questions that were submitted earlier in the series, and hopefully in doing so … we’ll fill the gaps.

Q:  What is the difference between a Small Group, Life Group, Adult Sunday School, and Bible Study?  Do we need them all, and if so why?

A:   To a certain extent, it really is semantics.  In many churches these terms are interchangeable,   Small Groups and Life Groups are especially.  Generally speaking, Small Groups and Life Groups are intentional groups of church members (usually under 12 people) that are “going through life” together.  They may study the bible, a helpful book, or even weekly topical studies together.  The purpose of the group is spiritual growth, relationship building, and accountability.  Bible Studies and Adult Sunday School, are more akin to traditional models of group study.  They are generally larger, and stick to scriptural study.  This may be in the way of expository (line by line exploration of the scriptures) or using printed Bible Study curriculum.    Over the years, the lines have smudged a bit and Bible Study Groups may elect to study a helpful book, or a small group may grow into a “large group”.   I believe they all share the same goal for spiritual growth, although small groups and life groups create more relationships building opportunities.

Q:  How do I get people to sign up for my Small Group?

A:  There are a few ways to get interest built in your small group.  First, I think we need to do a better job of talking up our small groups before the official sign up period.  This also includes making sure that we are clear about the details, date… time… place… number of weeks… childcare… cost… etc.  Bring it up among your friends, post it on your facebook page, etc.  In the churches we should also make a purpose to highlight small groups leading up to the signs ups with intro videos playing between services, information in the church lobby, etc.   

Second, personal invitation is a great way to bring people into the fold, it tells the women you encounter that you want to get to know them better or would like to share this experience of growing in faith with them.  One thing that can happen (it’s happen to me personally) is that as life groups grow and leaders are developed your personal circle of friends may become life group leaders.  You can actually run out of women to invite, because you don’t know them.  This means you need to get intentional about meeting new women in the church.  

Third, we have to remember the saying “out of sight, out of mind”.  Many people have the intention of signing up for small groups & will forget.  It is important that when we are announcing small groups at church or a women’s event that we have a way for them to sign up immediately.  A kiosk in the lobby that directs to a digital sign up or an old fashioned table with clipboards set up in the lobby, either are great ways to get the women to sign up before they get home and life gets in the way.  Another option is a Small Groups Kick-off Brunch.

Q:  How do we fund our small groups?

A:  If small groups are part of the church vision, then when it comes to the purchasing of leader materials (video, leader guide, etc) this is an investment the church or Women’s Ministry makes.  Then, each participant can purchase their own workbook.  Many publishers off bulk discounts on materials that could save the participants money, but this requires collecting the $ in advance or the church purchasing materials that may go unused if the sign up is less than expected.  I suggest picking a publisher that has a good array of materials, so that you can build an account and relationship with that publisher. 

Present your small group menu well in advance for your church members to sign up, and take payment when they sign up.  This allows you to only order the materials you need.  People who have paid at the time they sign up are more likely to stick through the commitment as well.  Then, when the Small Group meets for the first time, you can distribute their books.    This also helps your leaders know exactly how many people to plan for.   When we allow people to sign up, and then purchase their own workbook… we have no clue on who is actually going to follow through & show up.   When we require our Small Group leaders to fund the group themselves, we lessen the number of leaders who are going to volunteer to lead. 

If you are a small church, church plant, or a ministry independent of a church… funding the study may not be in the budget.  Then, as a Small Group leader consider dispersing the cost of the materials among everyone in the group.  $100 leader kid, $10 workbook… 10 women in the group, everyone pays $20.  Or if the church can budget $50 towards the leader kit, each woman pays just $15.    Also consider, if you are on a tight budget, video series where you don’t need the workbooks (or vice versa).  Share materials with other Small Group Leaders, or find a larger church you can establish a relationship with and borrow materials.  Or, teach an expository or weekly topical study that doesn’t require anything more than your bible.

Q:  How can I lead good discussions in our group vs. asking “what does this scripture say”? 

A:  I think discussion questions are a huge trip up for some small group leaders, which is why they like to purchase curriculum versus writing/teaching their own.  In this case, the leader guide generally has discussion question prompts in place and you are following a script.  I believe this is a great option for new leaders, because they can get their feet wet in the process of small group leading.  For seasoned leaders, what I suggest is to begin with the purpose you chose this particular study.  What is the goal, what do you hope the women achieve by completing this study independently and as a group.  Once you identify your goal for the study, you can then create questions that are going to move the women toward that goal.  Creating questions that gently guide them to the “ah-ha” moment.  In fact, this is why I strongly suggest having your goal in place before you even pick the study.  If you are picking a study because it’s popular, or “looks good”, there isn’t a goal in place.  Without a goal, you will struggle to come up with engaging questions.  With a goal first, you will find your questions are in place, and you select a study that helps answer those questions.

If you questions are not your thing, you can always ask someone else in your group to lead that portion.  I must admit, some people are just better at it than others.  You could even assign that task to multiple women in the study, each week a different person is tasked with writing the discussion questions.  Also, when you preview the material ahead of the group vs. watching it for the first time with them… take notes.  The points you thought were worth writing down can become the launching point of the questions you ask.

Q:  When should a Small Group be “OPEN”, “CLOSED”, or “DROP IN” in regards to attendance/members.

A:   There are only two Small Groups in which I think “DROP IN” is appropriate.  1st, is the very first week.  If someone isn’t certain if this particular study is something they want to commit to, allow them to drop in for the first session and view the introduction with the group.  2nd, is if your Small Group is a topical study that changes from week to week.  This allows the women to drop in only on the topics that interest them.  I love this option for seasoned believers or busy women who are trying to plug in but their schedule doesn’t allow for a long term commitment. 

Open Groups are great for big topics.  For example if you church offers Dave Ramsey Financial Peace as a Small Group, this is a perfect for Open Groups.  Expository or Book By Book Study Groups are also appropriate for Open Groups, as they are working through the scriptures.  Open Groups are great for new leaders who are leading their first small group, or leaders who are more interested in getting to know other women in the church.  Open Groups are important to have so that the women who attend your church have an opportunity to find their fit within a group of women vs. being thrust into a group where they can’t connect.

Equally, Closed Groups are also important to have in the church because these are the groups where deeper fellowship and accountability occur.  Most Closed Groups start that way, a group of women who decided to meet together as a Small Group.  However they are not advertising their group to the church, but letting you as the WM Leader know that they are part of a group.  Other Closed Groups start off as Drop In or Open Groups, that over time relationships began to form and they make the conscious decision to continue close the group to new members.  Closed Groups are important because the relationships that develop are deeper, there is accountability in this group, personal information begins to be shared, etc.  At this point it is important to protect that group by closing the group.  Then it is up to the leader and group to determine if, when, and who is added to the group. 

It is my belief that all three of these types of groups should be happening in your church.  Open Groups and Drop In Groups are the first stop usually for new members in the church, guests, etc.  This is where they can test the waters, get introduced to how small groups work, and find their fit.  Closed Groups are the ones where real relationships are developed, and I believe the long term goal for each woman in your church should be to move from an Open/Drop In Group to a Closed Group.  Our Small Group menus should be very intentional.

Q:  How Do I Refresh Interest After A Year?

A:  When interest starts to wane, the first question we need to really understand is WHY that happened.  Was the study too intense?  Too long?  Did we notice interest started to drop about half way through?  Or, did women disengage almost at the beginning?  Then we can move onto examining other possibilities.

If a study is too long, or too intense, it could just mean that the women need a break.  Either a literal break, taking a few weeks or months off.  Or, a break in the material itself and as a leader I need to find something a little bit lighter for our next round.   If we notice that somewhere between the beginning and middle, women were already disengaging… that is generally a good indicator that the study materials were lacking in some way.  Maybe the speaker on the video was not engaging, wasn’t understood, or the content seemed very dated.  It could be that the video was great, but the homework in between was monotonous or unchallenging.  On the other hand it could be that the homework was overwhelming.  I’ve experienced both.  This is why I stand firm on intentional small group study selections, we need to not just grab an interesting title off the shelf, but walk through it ourselves or seek suggestions from others.  You just never know what you are going to get.

If none of the above seems to be the case, my next suggestion is to ask the group.  Maybe their needs have changed, or it’s time to reevaluate the goal for the group.  If your goal as leader was to strengthen the marriages of your group members, and you have done six studies on a row relating to relationship building… maybe it’s time to mix it up.  Move to a study that actually is willing to talk about the physical aspects of marriage.  Has your group moved from young married couples to married couples with children.  Then it may be time to switch from studies on marriage to studies on parenting.  Talk to the group members and see what they want to study next.  If you’ve been leading expository studies on the Old Testament, maybe it’s time to take a jump forward to the Gospels for a bit.    Or, it may be time to bring in fresh faces and invite some new women to your closed group.  You may also need to consider that your group is ready to split, and begin leading their own groups.  Finally, you need to prayerfully consider if the Lord is prompting you to take a break.  It could be that you are entering a season of life where you are called to be the student. 

When interest wanes, something in the dynamic of the group isn’t working.  Once you have explored all of the questions about the form and function of the group, there are only technical questions left.  Such as… has our groups availability changed and we need to set a new day/time, has this group just met it’s purpose and it is time to disband entirely. 

Women’s Ministry: The Childcare Conundrum

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Whether you have a formal program for mother’s like Mother’s of Preschoolers, a variety of Bible Study groups, or your Women’s Ministry likes to host brunches … inevitably childcare becomes an issue.

  • Not enough volunteers.
  • Not enough budget to pay childcare workers.
  • Background checks are expensive.
  • Limited space in Sunday School rooms.
  • To feed or not to feed the children.
I have yet to speak with a Women’s Ministry team where this hasn’t been an issue at some point, if not currently.  Growing churches will often outgrow their Sunday School rooms or nurseries if there is a surge in births.  The more kids you have, the more childcare workers you are going to need.  For the safety of the children and for the church, more and more churches are requiring background checks of anyone working with children over the age of 16 -18.  This is an expense that the ministry may not be able to afford.  Many women’s ministries will share stories of volunteers who don’t show up at the last minute, leaving members of the ministry team to miss the event in order to properly care for the children.  However, paying for childcare workers (especially on top of paying for background checks) might eat up the entire event budget.
What do you do?
There are many churches that have opted to NOT offer childcare because it causes so many issues, and would prefer to avoid the headache.  However, this will virtually eliminate any of the single moms or women who have husbands who work odd hours from attending your events.  Yet, these are quite often the women who need to be reached the most.  Fellowship events may be the only time they get to mingle with other women who are believers.
  • Paid childcare workers are more reliable than volunteers.  If paying a childcare worker isn’t in your budget, consider charging or taking donations for childcare services for women’s events.
  • Offer childcare only to those who are truly in need.  To do this you can opt to not include it in the event publicity, but direct those who may have childcare concerns to speak with a WM team member.
  • To offset costs of childcare workers’ background checks, pool with other ministries in the church or neighboring churches.  You can split the costs of the background checks and share the approved list of workers.
  • Cut childcare expenses in half by utilizing paid childcare workers and volunteers.  Many churches have teens who need volunteer service hours for high school graduation or college applications.  Or, you may have a group of teens who receive funds for youth trips in exchanging for volunteering at the church.
  • If you know some of the women attending have teens that can serve as childcare workers, or tweens you can help your workers, ask mom to bring them along.  I find directly asking mom is far more effective than going directly to the teen.    (Volunteer or Paid)
Some other suggestions:
Partner with another Women’s Ministry team that has a schedule similar to your ministry.  If you always have a brunch on the 1st Saturday, and they have theirs on the 2nd Saturday…. your team could provide childcare for their event, and they could provide childcare at your event.
There are many different online services for babysitters that include background checks for their sitters as part of their service.  Baby sitters will list their experience, availability, and their rate of pay under their profile.  This may be an option, if you are comfortable hiring childcare workers that are not from within the church or personally recommended.
Another facet of childcare that can prove to be difficult is estimating how many childcare workers you need.  Consider having your mothers pre-register their children, even if the childcare service is free.  Then you are only securing the amount of childcare workers you actually need, but do be prepared for the couple of moms who didn’t know or forgot to register.
If the brunch is a potluck, considering having a few of the women’s ministry team members prepare dishes for the children instead of the brunch/luncheon itself.  Be sure to skip things that are known allergens, or to ask moms when they pre-register.
A final thought, for women’s ministries who have chosen NOT to offer any childcare for their events.  There are times where it just isn’t feasible to have childcare available, or despite our best efforts we just can’t get the workers (such as during holiday seasons).  If you are not going to provide childcare:
  • Give plenty of notice about the event.  Even if all the details are not secure yet, a simple “Save the Date” is enough to allow moms to begin planning for childcare needs on their own.
  • Provide a list of known baby sitters, and suggest moms’ pool together and hire two sitters, for one house, and the group brings their kids to that home for the duration of the event.
  • Plan women’s events during the same time the kids events are happening at church.  If the kids are having an Awanas meeting, you could have a special event nearby.
  • Some nearby churches may sponsor “Mom’s Days Out” programs periodically.  You can schedule your activity during this time frame, and only suggest these locations to the single moms.