Team Series: Second In Command

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Team Series:  The 2nd in Command by Gena McCown

One of the first tasks any good leader should do is to find, appoint, equip, and build up second in command.  A President has a Vice President, executives have junior executives, even Pastors have Associate Pastors or Elders they can call on.  Why is this an important role to fill on your ministry team? 

What if the Lord removed you from your Women’s Ministry right this second?  What would happen?

A family emergency takes you unexpectedly out of town.  One of your children become hospitalized.  Your spouse gets reassigned and you have to move this weekend.  You are threatened with a health crisis of your own.

Any number of things can happen that will unexpectedly pull us away from our ministry work, sometimes it is temporary and other times it is not.  Could your team function in your absence?  I’ve always felt the mark of a good leader is that their absence is not noticed. 

I have been on a team where this happened, and we were left scrambling.  It wasn’t that she was a bad leader, in many ways she was a great leader.  However, she had never taken any one under her wing to serve as a second in command.   When she left, we had a lot of plans on the calendars but none of us knew all the background info that she had been working on.   There we many decisions that needed to be made and a weight of uncertainty in the air.  Had there been someone working directly under her, who had knowledge of these details… it would have been a much easier process.

There are primary two ways you can work with a second in command, the first is similar to a hierarchy structure. This leader in training is kept up to date with the details of the ministry, but doesn’t have any more power than other members of the team.  You will walk them through the ropes of running the ministry, but you hold all executive power in the final decision making.  Their purpose is to be ready to take over the reigns of the ministry, should the time come.  

The second way is as a Co-Leader, this woman will have a bit more power/pull/weight to her opinion than other team members.  She may not have the ultimate say when it comes to the ministry decisions, but her opinion carries greater influence.  Her role is to slip in and out of leading the group as needed.  This is the woman who can fill in while the leader is on vacation, or take over for a matter of few months when a leader is going through a crisis.  In a large ministry, you may even have more than 1 co-leader and even give them particular team members that they oversee. 

In both cases the Women’s Ministry Leader is responsible for developing these future leaders to take over her job.  However in the case of a Leader in Training, this is your ace in your back pocket that you bring out only when you need to.  Whereas a Co-Leader has a far more active role in the ongoing ministry work.

A Second in Command Leader Should:

  • Have a heart for women’s ministry in the church and community.
  • Dedicated to the church, and exhibit a solid relationship with Christ.
  • She should be trainable, you don’t need a person with experience.
  • Dependable, showing up to meetings regularly and completes her tasks.
  • Shares ideas that will help the ministry function better.
  • Excited by serving others.

What She Should Know:

  • Keep her up to date on the ministry finances.
  • Location of important documents, passwords, keys, codes, etc.
  • Contact information and details associated with event planning.
  • Overview of information pertinent to the Women’s Ministry from staff meetings or the Pastor (only information pertinent to WM, please).
  • Access to team members contact information.
  • Overview of meeting agendas in advance, and what are her meeting responsibilities.

In the past, Women’s Ministry Leaders have created binders full of important ministry information that could be passed like a baton to incoming leaders.  Now, we can share documents online via google documents (if you have a gmail account).  This helps leaders stay connected, work and update tasks between meetings, etc.  If you are interested in starting a Women’s Ministry Binder… check out Pinterest for GREAT suggestions, printable worksheets, and more.

I love to see these developing leaders active versus people I siphon information into.  So, intermittently as part of training, allow her to completely lead a meeting from start to finish.  You can work her up to this by giving her small responsibilities and increasing them over time.  Give her a larger task to oversee, like planning a brunch or finding new small group leaders.  See if she has a passion for something to add into the ministry that you can put her at the helm, like a prayer ministry or mentoring program.

While it is great to have a second in command who has a similar ministry vision as you, it’s also great to bring someone along side you that has new ideas to bring to the table.  You may wish to strategically develop a younger woman, select a woman who is transitioning out of another ministry leadership role (previous MOPS Leaders are great for future Women’s Ministry Leaders), or you could find someone that just has a HUGE heart for women.  While experience isn’t necessary, their level of experience will determine how much time you need to spend developing their skills.

We can predict when a changing of the guard is going to happen, but when it is within our ability we should make sure this woman is fully ready to assume command of the ministry before we retire or voluntarily step down.  You can begin by steadily increasing her leadership, while culling your leadership back.  This also makes for an easier transition for your team members who have served loyally with you over the past years.  Give your team members advanced notice that you are planning to step down in a few months and that you are transitioning the new leader into place.  When they come to you with questions or concerns  funnel them toward the new leader instead of dealing with it yourself.  You are not only training a new leader, but the team to trust her leadership.

If you plan on still serving with the Women’s Ministry after stepping down form leadership, I recommend taking a few months off.  Allow the women to get accustomed to serving under the new leadership, and then ease yourself back in.  Leaders leave a legacy even when they don’t intend to, and it can take time for members to adjust to a different leadership style and new ideas.  Change is hard, even in ministry service.

Team Series: Taking the Lead

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Taking the Lead, By Gena McCown

I think many of us would love to be apart of a Women’s Ministry Team in which everyone works together as a team, pulling their own weight, making decisions cohesively, and leading in turn with one another as a group effort.  However, I find that as ideal as that may sound… it is very rarely practical.  There are two reasons that have brought me to this conclusion:

  1. Every group needs that one person who can make the hard, final decision.  This is the person who has the tie breaker vote.  The person who can make decisions on behalf of the group when there is not enough time meet and discuss.
  2. As the church and ministry grow, clear distinct roles help avoid chaos and a team of women who have no idea who is responsible for what.

The conclusions came not from reading books on Women’s Ministry, but from years of personal leadership experience.  I’ve been on the “group effort” teams and also on the “structured” teams, and I assure you the latter is the one that works the most effectively and into the long term.

Sometimes, a team may start off small and so the “group effort” style seams to work well.  However, as a ministry grows that becomes less effective and even worse hard to change.  Therefore, I have always recommended that any ministry start off with the future in mind when it comes to their structure.  That doesn’t necessarily mean that you need a team of fifteen titled women when your small church has only 30 women in the whole congregation.  What it does mean is that from the very start everyone on the team understands that they have a specific roll to play that may become more defined and even divided as the ministry grows.

The first position we need to fill is that of the Leader, the head honcho, the decision maker, and the one whom all accountability for the ministry is going to fall upon.  This leader should have the following characteristics:

  • Genuine love and concern for the faith walk of the women in the church.
  • A heart for community outreach and service beyond the walls of the church.
  • Dedication to the church, personal study and prayer life.
  • Good standing with other church leaders.
  • Ability to balance her responsibilities (home, work, ministry).
  • Organized, punctual, detail oriented, able to delegate.
  • Eyes that see the big picture, a mind that dreams Kingdom sized dreams.

A leader stands in the gap between the Church Staff and the Women’s Ministry Team.  She should care about the Church’s vision, and be in communication with the Pastor or Elder that oversees the Women’s Ministry.  As the leader, she will need to understand when to put her own desires for the ministry aside when they do not align with the vision of the Church.   She needs to be able to encourage the team to do the same in a way that is positive and beneficial.

Depending on the size of your ministry, as a leader she may be very hands on.  This leader will be serving on committees and working along side the team in various ways.  She may pick up the slack when volunteers are lacking, or wrangle up more help when needed.  Or, she may be more of a coordinator who has delegated out duties to various team leaders. Her job is to manage those leaders for the end goal. 

The Women’s Ministry Leader should be seeking and developing new team members and even her own eventual replacement.  Her heart should be open to bringing in a diversity of women with varying gifts and experiences, not creating a team of women who are exactly like her.  Discernment will help her find the women, develop their skills, and when to begin giving them more responsibilities. 

Whether she is a volunteer or considered a member of the paid staff, she has the responsibilities of ensuring the ministry is a good steward of their budget.  She will research ministry trends, ideas, and resources to help the long term growth and development of the ministry.  And, she will recognize the responsibility she has taken on for the aiding in the spiritual development of the women in her charge.

As the leader, she should make an effort to get to know her team members more personally so that she can be on the look out for signs of ministry burn out, or when their gifts are not matched the tasks they have been assigned.  She should feel comfortable correcting women on her team, but engaged in equipping these women as leaders.  She sets the tone and the example the rest of the team will follow. 

Your Women’s Ministry Leader is the face of the ministry to the church, and she will be burned with their suggestions, criticisms, opinions, and requests.  Therefore it is imperative that the team members are praying for their leader’s heart and wellbeing. 

If your ministry currently doesn’t have an official leader, prayerfully consider making that decision.  You can do so as a group, taking nominations and letting everyone vote.  You could even ask for a volunteer.  However, I would suggest as a group to come to agreement with the need of a leader.  Writing down names of those who volunteer, and then handing that list to your overseeing Pastor/Elder to make the final decision.  This can eliminate hard feelings among the team members toward each other.

Women’s Ministry Leader, The First Tasks:

  • Talk with your Pastor about the vision for the church, and how the WM can support it.
  • Build your team by assessing spiritual gifts, allow the team input into the WM vision.
  • Finalize your WM Team vision, goals, and action steps to get there.
  • Start developing your future replacement, and encouraging your team members to do the same.

Wednesday Devotion: Serving with Knowledge

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Serving with Knowledge, Gena McCown

Proverbs 1:1-7

The proverbs of Solomon son of David, king of Israel:
For learning what wisdom and discipline are;
for understanding insightful sayings;
for receiving wise instruction
in righteousness, justice, and integrity;
for teaching shrewdness to the inexperienced,[a]
knowledge and discretion to a young man
a wise man will listen and increase his learning,
and a discerning man will obtain guidance
for understanding a proverb or a parable,[b]
the words of the wise, and their riddles.

The fear of the Lord
is the beginning of knowledge;
fools despise wisdom and discipline.

“For Christian leaders, this truth goes much deeper: to be effective in your actions of leadership, you must first and foremost have a personal and in-depth knowledge of God and His Word.  Your knowledge of His truth is more important than anything else in your preparation.”  ~ Jeff McMaster

When we step up into leadership, we are taking on an awesome responsibility.  People are going to look to us for answers, but we are also going to be watched by our critics.  It is important for Christian Leaders to have knowledge about a few key elements.  Christian leaders need to have knowledge about communication with people, knowledge of requirements of their position, and most importantly the knowledge of the Lord.

To know God’s will for the ministry you serve on, or for your role as leader, we must begin first in His Word.  We meditate on the scriptures so that we know more of God, we also look at how those scriptures address the calling God put on our life.  Learning from the scriptures is not a one time event, but a life long pursuit of studying to gain further knowledge.

As we come to a deeper knowledge of His Word, we will begin to see how the great leaders of Bible history are described.  We can learn from their successes and mistakes to shape the leader we are going to become.  By continually learning, we are continually being refined in our role as leader.  As the love of the Lord is revealed in the scriptures we learn more about how we should treat our brothers and sisters in Christ, as well as those who are our enemies.

Additionally, the more we know about the scriptures will shape our integrity as a leader.  We learn that we do not need to have all the answers, or be perfect.  Knowledge is freedom, because it reminds us that we are still a work in progress that is being perfected over time.  Our knowledge will help others trust us.  We are also put into a position to witness to people just through the way we live our day to day lives.

There are many great books out there on leadership skills and qualities.  There are books on how to run an effective ministry, plan a retreat, and fundraise.  We have been gifted resources all over the internet to help us learn more about the on the job skills required of being a ministry leader.

The best book to start in is, The Bible.    Be a student of The Word.  This doesn’t mean that you have to memorize every scripture in the Old and New Testament, but rather you have a familiarity with the scriptures.  This familiarity is what will help you when someone comes to you for advice or information, because even if you don’t know the appropriate scriptures off the top of your head… you know where to begin your search.  Knowing the scriptures will also help you identify sin in your life, or errors you may be making as leader.

There was a short time in my leadership history that wasn’t so pretty.  I had allowed myself to get caught up in gossip, but I was unable to recognize it as such.  The context of the conversations didn’t seem like gossip, nothing being said was untrue, and we were all serving together.  I was reading the scriptures one night, and there it was in flashing neon lights.  My sin was revealed in His Word.  Once I was able to see it, I was able to address it.   The scriptures not only showed my sin, but I was also directed on how to address it.

I would encourage you add to your knowledge bank by beginning to look through the scriptures for leadership qualities, and weigh yourself against them.  Where can you improve, pray for discernment, and pray that the Holy Spirit will guide you.  Pray also that the Lord would keep this knowledge rooted in a spirit to serve others.  Otherwise we risk falling into pride, or becoming academic and sacrificing relationship for more knowledge.

Pray for God to reveal mentors or accountability partners that can help you walk through your journey as a leader.